A cheque is a negotiable instrument issued to an account holder by a bank. This document can be used to pay someone a specific amount of money on a certain date. You can write a cheque to any business or person as a way to transfer money from your bank account to them. Below are some basic tips to help you write a cheque and a breakdown of the cheque form to help you write your cheques.
Basic Cheque Writing Tips
Parts of a Cheque
The date line appears in the upper right-hand corner of a cheque. Write out the date that you are writing the cheque or a future date in which you want the cheque to be cashed. All common date formats are acceptable in this line (i.e. June 1, 2010, 6/1/10). If you put in a future date, this is known as a post-dated cheque. Many businesses will not accept this, but other payees may find it appropriate. In short, the party that receives the cheque will not be able to cash or deposit the cheque until the date indicated on the cheque.
The maker/payor is the person or entity who owns the account and who signs the cheque to the payee.
A payee is the party that receives the cheque. In the "Pay to the Order Of" line, you should write out the full name of the business, individual or organization that you are making payment to.
Within the rectangle box, right after the $ sign, use numbers to indicate the amount of the cheque in dollars and cents (i.e. $10.50).
Start at the beginning of the blank line and spell out the amount of the cheque in words. Amounts that are less than one dollar should be represented by a fractional amount of xx /100 at the end of the line (i.e. "Ten and 50/100 dollars").
This line can be used to write short notes regarding payment details (i.e. "March Rent").
The maker/payor is the party that writes the cheque. The cheque is not considered legal until it bears a signature. Sign your full, legal name onto each cheque.
Record the amount of the cheque in your Cheque Register. To avoid any "bounced" cheque charges, make sure that you keep a record of each cheque that you write. Deduct the amount of each cheque you write from the previous balance in your account.
The machine reads the micro encoding that is stamped at the bottom of the cheque and captures the account reference information from the cheque.
The person who wrote the cheque and the person who cashed the cheque can both be held responsible to pay back the cheque amount if the cheque is not approved by your bank. A bank may not approve the cashing of the cheque if there are not sufficient funds in the cheque account or if there are other discrepancies with the cheque or cheque account.
Government, insurance, money orders, payroll, personal, post-dated, small business, U.S. dollar and more! Call your local Money Mart for more information.